This Policy is established by:

Association des Parents d'Élèves de l'École européenne de Bruxelles I - Uccle Section Services asbl

Address: 46 avenue du vert chasseur, 1180 Uccle,

e-mail: coordination@apeee-bxl1-services.be

It is registered under ECB number 0836 959 154.

Hereinafter, the “APEEE Services” or “we”, “our”.

We pay particular attention to the protection of personal data (hereinafter referred to as data) and to the privacy of all persons who come into contact with us. We act in full transparency in accordance with national and international provisions on the subject, in particular the Regulation (EU) 2016/679 of the European Parliament, of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data repealing Directive 95/46/EC (hereinafter referred to as the “General Data Protection Regulation” or “GDPR”).

This policy describes the measures taken to manage the processing of your personal data when using our services including our website  (hereafter referred to as the website) and your rights as a user of our services.

It can be modified at any time in order, in particular, to comply with any regulatory, jurisprudential or technological developments. We invite you to consult it regularly.

Finally, for our website we refer you to the cookie policy by following this link.

You can respond to any of the process described below by contacting us.

1. Who are we

APEEE Services offers a number of services to families who are members of the European School Parents' Association:

• Organize a number of services such as canteen, cafeteria, transport, extracurricular activities, locker rental, daycare and study;

• To ensure sufficient information to the members of the Association of Parents of Pupils of the European School of Brussels I - Ukkel on the decisions or deliberations of the Association;

• Promote connections and, where appropriate, direct collaboration with other associations with the same purpose.

2. Who is this Policy for?

This policy is intended for all natural persons, whose data we process such as parents of students and/or students who use our services, browse our website, wish to register on our website to one of our services, or send us a request.

We also process data from people who voluntarily provide it to us, such as prospective parents of students.

This policy is also addressed to all natural persons who have the role of contact at one of our suppliers or any company (company, public authorities, professional federation of employers or workers, school, university...), with whom we have had, maintain or wish to maintain cooperation. This includes people working for the European School, and non-profit organisations working with us.

We inform you that your data will be used in accordance with this data protection statement.

3. Why do we process your data?

We collect and process your personal data for various reasons based on a legal basis determined by the GDPR (for example, compliance with a legal obligation to which we are subject or the performance of a contract concluded with you).

The table below sets out the purposes and legal basis for the use of your personal data.

Unless there is a legal exception, you may object to processing based on our legitimate interest or on your consent at any time, by contacting us.

4. What data is collected and processed?

We only collect personal data that is adequate, relevant and limited to what is strictly necessary for the purposes for which it is processed.

Depending on the purpose, data collection is carried out differently.

Below, we detail the personal data we collect about you, as well as the methods for collecting it.

5. Is your data disclosed or shared with third parties?

The data listed above are accessible to members of our team, or to collaborators, if necessary, to our lawyers or any technical advisor, to banking or insurance organizations to the strict extent necessary.

Your data is also transferred between the European School and our services, on the basis of your consent.

We may also transmit your data:

1. at the request of a judicial, administrative or auxiliary legal authority; or

2. in good faith, considering that such action is required to comply with any applicable law or regulation;

3. to protect and defend our rights or those of other users of our services.

We may also have to grant access to certain data to our co-contractors, who are referred to as "subcontractors" in the strict meaning of the data protection legislation, to the extent strictly necessary to achieve our purposes, such as the operation of computer-based applications or management systems.

In all circumstances, we guarantee the protection of your data by agreements ensuring confidentiality.

6. Do we transfer your data outside the European Union?

We do not transfer data outside the European Union. If we need to transfer data to a country outside the Union, such transfers will only be allowed if and only if:

• The European Commission has issued a decision granting an adequate level of protection and equivalent to that provided by European legislation, personal data will be transferred on this basis.

• The transfer is covered by an adequate measure granting a level of protection equivalent to that provided by European legislation, such as the Commission’s Standard Clauses or any other agreement in accordance with Article 46 of the GDPR, consent.

7. How long does your data last?

The retention period varies according to the purposes of the processing of your data. This period is limited by taking into account any retention obligations imposed on us by law. Below you will find a list of purposes and retention periods.

8. How do we protect your privacy?

In order to guarantee the data collected on the website an optimum level of security, we implement the appropriate technical and organisational measures (encryption technology and security measures to protect and prevent the loss, misuse or alteration of information collected on websites). We take into account the state of knowledge, implementation costs and the nature, scope, context and purposes of the processing and the risks to your rights and freedoms.

In all circumstances, we ensure an adequate level of technical and organizational security of your data, to protect you from any data leakage, including loss, destruction, public disclosure, unauthorized access or misuse. However, and if you become aware of a data leak or suspect one, we ask that you report it to us immediately by contacting us.

9. What are your rights and how do you exercise them?

Unless a legal provision in force in Belgium does not allow this, including the GDPR, under the regulations you have the following rights:

• The right of access including the right to know whether we process your data;

• The right to a copy of the data processed;

• The right to rectification of the data processed;

• The right to object to the processing of your data, in particular if you wish to withdraw your consent, or for processing based on our legitimate interest;

• The right to limit the processing of processed data;

  • If you dispute the accuracy of this data. Pending the assessment of the interests involved before the exercise of the right to object to the processing of some of your personal data.

  • If the processing of your personal data is illegitimate, but you do not wish to exercise your right to erasure of the data.

  • If we no longer need your personal data, but you need it in a legal action.

• The right to erasure of processed data. However, this right is not absolute and we will not be able to act on it if a legal obligation obliges us to process your data.

• The right to the portability of the processed data, namely to retrieve or transfer to a third party that you designate, your personal data that we process, for your personal use, and this in the format in which we store them.

• The right to lodge a complaint with the Data Protection Authority:

www.autoriteprotectiondata.be/

Rue de la Presse, 35 to 1000 Brussels

Tel.: +32 (0)2 274 48 00

Fax: +32 (0)2 274 48 35

Email: contact@apd-gba.be 

You can also lodge a complaint with the court of first instance.

For further information on possible complaints and remedies, you are invited to consult the following address of the Data Protection Authority:

https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte

If you need more information about your rights you can contact us.

We will act on your request as soon as possible and at the latest within one month of receipt of your request, we will inform you of the action we have decided.

Depending on the difficulty of your request or the number of requests we receive from others, this period may be extended by two months. In this case, we will notify you of this extension within one month of receipt of your form.

In all circumstances, when providing this information, we are always obliged to take into account the rights and freedoms of others.

If you wish to respond to any of the practices described in this Policy, or if you wish to exercise your rights, you may contact: privacy@apeee-bxl1-services.be. 

We inform you that we have also appointed a Data Protection Officer (or DPO), who is at your disposal at the same email address.

or by mail to the following address:

AISBL APEEE Association des parents d'élèves de l'école européenne de Bruxelles 1-Uccle,

Address: 46 avenue du vert chasseur, 1180 Uccle.

10. We use cookies on our websites.

A cookie is a code in the form of a file stored on your computer. Cookies help to improve our website, facilitate your browsing or to analyse audiences.

To learn more about our cookie and tracking policy, please visit our website under the “Cookies Policy” tab.

11. What is the applicable law and jurisdiction?

This Policy is governed by Belgian law.

Any dispute relating to the interpretation or execution of this Policy shall be subject to Belgian law and shall fall within the exclusive jurisdiction of the French-speaking courts of the judicial district of Brussels.

12. Beware of updating this policy!

This Policy may be updated at any time and without notice of change. We advise you to and invite you to consult it regularly.

Last updated March 17, 2021.